A roof closeout package is the document file that should arrive with your final invoice. Most homeowners never look at it more than once. The owners who do — particularly when selling the home, refinancing, or filing an insurance claim — are grateful for what is in it.
Here is what should be there.
1. The completed specification
The specification as installed. Should match (or document any approved deviation from) the contract specification. Itemized to the component level: tile manufacturer, model, color, attachment method, underlayment product, fastener type, flashing material.
2. Product approvals (FPA / NOA)
A current product-approval document for every major component. The owner needs these for:
- Future insurance underwriting
- Resale due diligence
- Any future repair or matching work
3. Manufacturer warranties
Each manufacturer's warranty registration completed in the homeowner's name. Common warranty types:
- Tile / slate / metal: manufacturer's material warranty (varies by product, often 50-75 years)
- Underlayment: 25-30 years typical
- GAF Master Elite or similar enhanced workmanship warranty if applicable
4. The contractor's workmanship warranty
The contractor's own warranty against installation defects. Typical: 10 years for premium contractors. Read the terms; the limitations matter.
5. The wind-mitigation report (OIR-B1-1802)
The post-installation report from a third-party Florida-licensed inspector. This is the document that drives the insurance discount and that future inspectors will reference.
6. The photographic record
Day-by-day documentation of the project, organized by phase: tear-off, deck repair, underlayment, dry-in inspection, field installation, flashings, completion. Should be delivered as both a printed selection and a complete digital archive.
7. Permit and inspection documents
Permit certificate. All inspection cards with sign-offs. Certificate of completion if applicable.
8. The maintenance schedule
A written summary of recommended maintenance: when to inspect, what to look for, what the warranty requires. Premium materials have maintenance requirements that are simple but specific. Following them protects the warranty.
What the homeowner does with it
Most files sit in a drawer. The drawer is fine. What matters is that everything is in one place, that the homeowner knows where it is, and that it can be produced when needed.
Three situations call for it:
Insurance claim: the carrier will request product approvals, attachment method, and installation date. The closeout package answers all three on demand.
Resale: the listing agent will reference the roof's age, material, and warranty status. A complete closeout package adds documented value to the sale; an incomplete one becomes a buyer-side question.
Future work: if a tile breaks five years on or if a flashing needs adjustment, the closeout package tells the next contractor exactly what is up there. The continuity of specification is worth what the documentation costs.
A note on digital storage
We deliver every closeout package both as a bound document and as a cloud folder the owner controls. The bound copy goes in the file. The cloud copy survives floods, fires, and house moves.
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